Job Description

Title: Development Manager for Grants and Stewardship

Reports To: Chief Development Officer

The B&O Railroad Museum is the Birthplace of Railroading in America, a National Underground Railroad Network to Freedom Site, a Smithsonian Institution Affiliate, and a National Historic Landmark. We are a unique educational resource for the greater Baltimore area, Maryland and the nation. Our museum celebrates the industrial arts and the impacts of railroading on American culture history and society. Our programming includes outreach, tours and workshops for school groups, Sensory Friendly programs for members of the neurodiverse community and their families, restoration work, and community initiatives including a skilled trades workforce development program for the under/unemployed.

We are seeking a full-time Development Manager for Grants and Stewardship based in Baltimore, Maryland to engage public and private grant sources, manage existing grants, research grant opportunities, and seek new funding. A track record of successful fundraising through grants and the ability to maintain a grant schedule for submission deadlines and reporting are required. This position reports directly to the Chief Development Officer and is an excellent opportunity to work in a team-oriented environment with colleagues across the organization and with funding partners.


  • Reliable with strong work ethic and friendly and positive attitude.
  • Bachelor’s degree with 3-5 years of professional experience in grant writing, grant management and administration.
  • Working knowledge of best practices in grants management and familiarity with fundraising, grant-making, reporting and compliance.
  • An ability to develop program and capital funding proposals using exceptional writing skills.
  • Creative and experienced in drafting donor-centered communications and impact reports.
  • Demonstrated ability to work independently, take initiative and problem-solve. Recognize opportunities for funding with overall goal of diversifying and increasing funding sources.
  • Efficiently work across the organization while building internal and external relationships, using the ability to collect information and data in an accurate and resourceful manner that supports proposal narratives.
  • Interest in community, history, rail transportation, art and innovation preferred.
  • Proficiency in Excel, Word, PowerPoint, and Adobe. Kindful CRM and QuickBooks software familiarity helpful but not required.
  • Detail-oriented and highly organized, towards the comprehensive maintenance of a grant file library.
  • Commitment to ideals of justice, equity, diversity, and inclusion.
  • Proof of eligibility to work in the US and proof of COVID-19 vaccination.

Additional responsibilities

  • Work with key program officers and administrative personnel at our funders to manage grants and ensure spending, budget and narrative requirements reconcile.
  • Ability to work on deadline, adapt to changing priorities and multi-task between different projects as needed. Research and identify new institutional funders and track all information, communications, and actions in Kindful.
  • Play a lead role in financial reporting of grants to management and board as required.
  • Ensure timely, well-executed grant reporting to funding partners, act as a liaison between the Museum and funder. Establish and maintain relationships with funding sources while stewarding them appropriately – including timely acknowledgement letters and expression of gratitude.
  • Manage a grants management system for tracking, reporting on, and requesting additional funds as required by the grantor.
  • Work with grant project directors to ensure accurate recording of grant expenses.
  • Work with program colleagues to develop grant budgets and write proposals that match needs with appropriate funding sources. Coordinate content and deadlines across teams. Build and maintain internal relationships.
  • Manage grantor compliance, meeting all funder requirements. Represent the voice of the Museum in a professional, constructive and positive manner in all verbal and written correspondence.
  • Working with colleagues, produce creative development communications to steward the Museum’s donors.
  • Attend Museum staff meetings and participate the Museum’s programming committee.
  • Other duties as assigned.

Work Environment

  • A culture of funding with highly-motivated colleagues and leaders to learn from and collaborate with.
  • Opportunity to contribute to the vitality of a nationally historic organization as we prepare for the 200th Anniversary of railroading in America.
  • Potential for career advancement.
  • The Museum offers competitive salary, health care benefits, PTO commensurate with experience/tenure, and free, onsite parking.

To Apply

Please email and include:

  • A cover letter demonstrating an interest and alignment with the Museum’s mission, while providing an overview of your fit with the stated desired qualifications.
  • A detailed resume describing your applicable professional background and writing skills.

The B&O Railroad Museum is an equal opportunity employer; we strictly prohibit discrimination against any employee or applicant based on race, color, sex, religion, national origin, age, sexual orientation, disability, gender identity or expression and any other characteristic protected by law.

No phone calls please.

Janet F.
Morgantown, WV

As you moved through the roundhouse it felt like you were following a cohesive storyline through the early history of the railroad.

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